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Philosphical vendor question

10sacer

New Member
So... am wondering if I am wrong or if my vendor is wrong.

Won't name vendor as others here do use them, too.

So I sent a job to my wholesale dye sub fabric vendor for (6) 1x3 pop up frame graphics. I bought the frames from Orbus and am just having them print the fitted graphics that wrap the frames. I send the customers art to vnedor with the graphic template on a separate but viewable, non-printing layer in Illustrator.

Job goes through production and gets mailed direct to my customer to save time and expense of shipping twice. We do this all the time.

Customer gets frames sent from me and fabric panels sent from vendor.

Customer goes to fit fabric to frames and fabric is 2" short on each end and doesn't make contact with velcro on frames at all.

Custiomer calls me with the WTF phone call. I contact vendor and relay story and they research and come back to me saying the files were output per my specifications from the last time we produced 1x3 panels. They used different frames previously which were - lets all say it together - 2" shorter on each end and assumed that these fabric panels were to fit those frames and altered my supplied to fit previous frames. My only other communication when sending art was to print using same fabric as previous orders, but to follow template built into artwork. I never specifically said what the print dimensions were to be.

So who is at fault here? This is a $2500 project and it looks like I ma the only one who will lose here. Customer already said they aren't paying for panels and had to cut them and apply with bungees and grommets to make them work. My credit card has already been charged to pay for fabric panels.

Vendor is adamant they did what I asked them to do - which they didn't.

Thanks
 
W

www.esigns.com

Guest
I think you definitely need to HELP your vendor not to make mistakes and provide them with all the details and point out possible pitfalls. I also think any vendor just like any business needs to build relationships first, and fix the issue positively and quickly at their cost. If they don't you need a better vendor.
 

FS-Keith

New Member
their fault for not following sizing template you built into the art. Your fault for not making it clear that these new frames were a different size then the last order. Things get lost in translation when you say do the same thing as last time except follow this template ect.. Sounds like you both did some assuming and you ended up with the shaft
 

ProWraps

New Member
typically faults like this lie on you. its YOUR JOB to work this out. this is why they hired you. sorry for the bad news, but you are the sign provider. you eat it and you do better next time.
 

10sacer

New Member
I guess I do assume that when someone sees a discrepancy versus prior projects or current instructions that someone would go, "HEY!, there's something different here!" and give me a call to confirm or verify.

Suppose I assumed that they would see that they didn't order the frames for this project and would think that they were different frames since they didn't source them.

This vendor is going through alot of... ummm... shall we say economic transition and most of their good people have left and I don't know who is in customer service or production now so i should have spelled it out like a two-year-old could understand it.
 
W

www.esigns.com

Guest
We are in a similar position with different damage control. We don't check most things cause it's not in the business model. But if and then customer says "you printed it wrong" we apologize and quickly reprint. It is cheaper than checking every job for "what else they may surprise us with" but keeps customers happy too. Customer is always right.
 

FS-Keith

New Member
I guess I do assume that when someone sees a discrepancy versus prior projects or current instructions that someone would go, "HEY!, there's something different here!" and give me a call to confirm or verify.
.

Or you could just be proactive and point out the possible problems with a job to make sure they dont happen. I know you are heated about this and out some money, but take some ownership, you def dropped the ball too.

Also just not sure why you wouldnt spell out the finished sizes of the product to your vendor, its just standard practice.

But I would also redo it for you to keep a good relationship
 

cdiesel

New Member
As a wholesaler, we do not make ANY changes to artwork without asking or with specific instruction first. Period.

If they changed your artwork to fit a different template, they should've asked you before doing so. They're the ones who made assumptions, not you.
 

Custom_Grafx

New Member
I have some clients who I have trained to supply files as;
"1220x1220mm inc bleed - Trim to 1200x1200.eps"

Others, I have trained to include material type, vinyl grade, positive or reverse print etc as well into the file name.

Your supplier has failed to train you on how to correctly supply artwork - is the only bad I can say about your supplier. They should know what confuses them, and what doesn't, and should have a standard order format if they feel there is an area open to potential misinterpretation.

A good supplier would accept that as a weakness/fault, and fix accordingly. An average supplier will not. A bad supplier will tell you to get effed. I agree with FS Keith - it's a little bit of both your faults maybe... but a good supplier would help you out a little...

When there's back and forth with same product, slightly different size, same customer, same material, rush job, cheap, bad day at work, stars aren't aligned etc a bit of each mixed in the bag... it happens... like they say "it's not if you fall, it's how you get back up that matters". Maybe you should send this quote to your supplier.
 

Bly

New Member
This is why I hardly ever sub anything out.

Other people don't take the same care as I do.

While you're playing he said you said with your wholesaler your customer has hold of the dirty end of a ****ty stick.
 

10sacer

New Member
You are on the same wavelength as me. I was in commercial print prepress for 5 years and if ANYTHING didn't match what was on job ticket or any question arose concerning job - we did not proceed until clarification was provided or someone in authority said to proceed.

I am preflighting 36 different files right now for a customer who have built all the files in Illustrator with 2" of white border all around every image and cut lines where final trim will be. Based on this - if I wasn't diligent - I could print all their files with 2" white border all around and just say that that was how the art was provided, but since I know what final size each file is supposed to be - I am adjusting each file to print correctly.

If I provide a template in the file for someone to follow - it shouldn't matter if i tell you the file is 2" x 3" - if you then see a file that is 86" x 55" - something should go if in someone's head that something is different and they should get clarification before proceeding.
 

Custom_Grafx

New Member
If I provide a template in the file for someone to follow - it shouldn't matter if i tell you the file is 2" x 3" - if you then see a file that is 86" x 55" - something should go if in someone's head that something is different and they should get clarification before proceeding.

That right there is very true. But... it relies on logic.

If only logic existed in such abundance...

Your supplier definitely should be helping you out here... hope you can find a way to get some assistance.
 

cdiesel

New Member
I'd tell them they need to give you credit or you will be calling your credit card co to start the chargeback process.
 

10sacer

New Member
Already floated the chargeback process idea into the communication stream. We'll see what happens tomorrow...
 

royster13

New Member
This is why I hardly ever sub anything out.

Other people don't take the same care as I do.

While you're playing he said you said with your wholesaler your customer has hold of the dirty end of a ****ty stick.

I bet in the "real world" way more work is contracted out than is done in house...And having outsourced over 2300 jobs in the past 10 years, it is my opinion a large majority of suppliers do near perfect work.....
 

EricRamse

New Member
We follow instructions sent to a "T".
If there's ANY conflict of instructions to artwork, we stop immediately for clarification. Never assume, if you assume, you're wrong every time.
 
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