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Unpaid invoices?

Discussion in 'Business Management' started by john1, Aug 2, 2012.

  1. john1

    john1 Guest

    Hey guys, What do you do at the end of the business year when you have invoice that are paid partially and you can't get ahold of the customer?

    I have a simple $150 job i did for a lady back in May and i call her every week and never get any answer. Leave voice mails, Tried to send a email and her email comes up non-existing all a sudden. Shes located about 20 miles away and my next step would be to drop by i guess.

    She only owes $75 but still.

    A business friend told me i can make a expense account in my quickbooks called "Lost Debt" i think it was and just write the difference off.

    Thoughts?
     
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  2. edgette

    edgette Member

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    You even out the loss against your accounts receivable with a debit under bad debt.
     
  3. Coloradosigns

    Coloradosigns Major Contributor

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    75 bucks.. i wish...


    but yes, you write it off as a loss.
     
  4. wildside

    wildside Very Active Member

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    turn it over to your collection agent......
     
  5. john1

    john1 Guest

    Funny, I just tried calling again and they answered.

    Sent over the proofs again and hopefully can get this completed. $75 isn't much but is still money. Sent the proofs this time with Signvox so i will be able to tell when and how many times they view the proofs :)

    So if i have a invoice that is completed but there is let's say $150 owed on it that is unpaid i just write off the $150? Do you need to invoice it into quick books as $150 then write off $150 or just the expense?
     
  6. wildside

    wildside Very Active Member

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    yes you post it in qb as a invoice and then post a debit as a bad debt for the same amount and they cancel each other out basically

    i still say send it to collections, then there is no "bad debt" only "collected debt"
     
  7. no...

    you cannot "write off" uncollected money.

    you can write off the material used, you can write off the money spent trying to collect, but please explain to me where the IRS lets you write off uncollected money.

    I guess if you are not a cash based business and you pay taxes on your invoices as soon as they are printed, you could write off any uncollected part of it, but you or anyone else on the forum do not do their books that way - or at least shouldn't be.
     
  8. AzGene

    AzGene Member

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    Last I checked you can deduct bad debts as a business expense as long as a good faith effort was made to collect that money.
     
  9. TheSnowman

    TheSnowman Major Contributor

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    Yea, I had a 5K one that I got stuck with and my accountant did something with it. I don't know what that was, but it wasn't just "sorry pal"...there was at least some tax benefit to it...would have rather had the cash though.
     
  10. threeputt

    threeputt Very Active Member

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    Hmmmm....are you sure?
     
  11. checked where???

    you simply cannot write off whatever you want because you fell wronged for not getting paid.

    what would stop businesses from wink-wink-nudge-nudge, let me invoice you for 10 times the amount and you only pay one tenth of the invoice, i'll never come for the rest of it, but i can deduct it from my taxes?????

    sorry. but you cannot deduct money you never collected. It is not the IRS's fault you didn't collect, so they are not giving you a deduction...
     
  12. TheSnowman

    TheSnowman Major Contributor

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    Let me check...yep, I'm sure. I'm by no means an accountant, but he asked me what the 5K that was still out was doing, and I told him, and he said we could do something with it to help. I'm not saying I got $5,000 saved on my taxes people...I'm just saying, there's a LITTLE help somehow with the tax issue.
     
  13. 2B

    2B Moderator

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    +1

    our accountant does something along the same lines
     
  14. john1

    john1 Guest

    So is this correct? Thanks all
     
  15. AzGene

    AzGene Member

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  16. visual800

    visual800 Very Active Member

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    At the end of the year I turn in all unpaid inpaid invoices and my cpa does something with it. i dont know what and I dont ask.
     
  17. Gino

    Gino Major Contributor

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    If you're on a 'Cash' basis, then you can write the materials off only. You are not declaring anything until you actually get paid, therefore, other than the material, you can't write a job off.

    If you're on an 'Accrual' basis, it's a different story. I'm not sure on that one.

    Go cash and it's much more simple for bookkeeping.
     
  18. Kentucky Wraps

    Kentucky Wraps Kentucky Wraps

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    My wife washed a $400 ish check and destroyed it. The guy (another sign shop I did a large print for) won't get back with me after I asked him many times to re-write it and I'd even pay a stop payment fee if he wanted. I don't think he's legally obligated to write another check...but at the same time...I have an unpaid invoice and he has a check that never got cashed. Any thoughts?
     
  19. Gino

    Gino Major Contributor

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    Besides telling your wife to go through your pockets before depositing your pants in the washer..... then her telling you to be more careful so as not to make more work for her.......

    I'd send him a formal letter with a returned receipt explaining what happened and if you don't receive a check for the full amount within, let's say three working days, you'll be forced to turn him over for collection. He will be liable for all costs incurred for doing so in addition to the original bill. Those costs can be as much as $150 or more in some places. Attach the claim to his business...... and he personally.

    Once he's served, he has 30 more days to comply. After that, then you can put a lien on him and his business. It costs more to do this, but he will almost have to pay up in order to go further in his own business.

    Don't worry about p!ssing him off, cause he's set this in motion. You don't need scum like this for customers.
     
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