Try out some sort of project management software.
We have used several different ones over the years but currently use Trello - have been for 2+ years now and it works great! They have a free version (that we're about to max out on feature and user use with) and a free add-in called Playway that puts all of these jobs on a calendar based on the due date set.
Possibly unnecessary, but to elaborate:
We have our lists set up in order from
Front Desk, Installation Schedule, Production Ready, Production Floor, Closeout, Employee 1, 2, & 3
View attachment 156009
The Front Desk section is where "cards" (a
card per order or project) are added by anyone in the shop that takes one in via phone or from a walk-in. Cards get moved to Closeout when they're ready for pickup and ready to be billed out through our accounting software. Print supervisors take care of Production Ready (print-prep) and the floor staff move on any items in the Production Floor list. Employee lists 1-3 include active jobs from non-floor staff requiring design work, bidding or proofing, etc. that is the responsibility of that employee.