Unfortunately, that's a cost we should all have built into our overhead....
we do.
It's a loss factor. When a rental unit or a machine lies idle for an unknown time, you can't expect to pay all of that out of your pocket..... no, not at all. You have a loss factor built into all of your prices, you just don't advertise it.
Insurance companies have had that for a long time. When someone has an accident and the other party has no insurance, why should you pay for it ?? :Oops: you don't, but your premiums will go up.
All the people taking a free ride have gotten to a point where these costs must be paid back and by whom better than the very people with the money ??
Okay, let's look at this for a moment. You buy a roll of paper towels, expecting it to last three days. You or an employee drop it in the mud, ruining it completely. Who pays for that ?? The employee or you ?? The customer does when you charge 7-1/2% on top of every sale for loss in the work place. Let's go a little further.... you, or an employee drops a sheet of $125. composite aluminum making it unusable from dents and scratches. Who pays for that ?? You, or the employee ?? The customer does in his 7-1/2% on top of the job charge. It's a chit factor, for all those things that go wrong and no one ever has the money to pay for outa pocket. You add 3-1/% to 7-1/2% to each and every job, you'll have a much healthier cash flow and you'll be capable of replacing those unexpected mishaps.... all the time.
Now, the business is supporter itself instead of you having to always feel like using your last penny to pay for supplies or tools which you weren't counting on replacing so quickly outa pocket. This also makes it easier to forgive an employee that can't afford to replace a mistake they made, either.
If you run efficiently, use it as a 'slush fund' and take everyone out for pizza and beer at the end of the year. Call it an employee appreciation night or a Christmas Party.... or just hold onto it and put it towards next year. Eventually, you'll be paying higher taxes, but they'll be worth it.
This is another area to reward people for not creating any extra costs and can be used as an incentive to work in a better environment...... just by adding a small percentage to each and every job.
So, think about it, let's say you have an average of 10 invoices go out a week and between them they average $5,000 total or an extra $175 to $375 a week. That's an extra $9,100 to $19,500 a year. You could do some serious stuff with money like that with fewer incidents in the workplace. You put it in a separate area and don't touch it for anything other than mistakes or mishaps. For getting an average of $17.50 more an invoice, you could be very happy.