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production board...

Discussion in 'General Signmaking Topics' started by GP, Oct 2, 2009.

  1. GP

    GP Very Active Member

    Dec 12, 2007
    Happy Friday everyone -

    It's time we create some sort of production board to keep me on track; moreover, in an effort to delegate more (which has proven to be my greatest weakness...along with procrastination).

    I would greatly appreciate someone taking the time to snap a photo or share your set-up on your dry erase board.

    Thanks Signs101,

  2. grafxxx

    grafxxx Very Active Member

    May 15, 2007
    watertown ma.
    mine has : customer/ job descrip / due date/ install/pickup etc.... or add what you want pending on how much room is on your board..
  3. Checkers

    Checkers Very Active Member

    Jul 24, 2003
    Franchise Style Scheduling Wall

    Here's one that I like and used when I managed a "fast" franchise...

    Your work orders are attached to the wall using clear job ticket holders like these...

    Your work order should contain all the necessary job info on the front page - client's name, due date, quantity, substrate, vinyl colors, etc.

    You can attach the job ticket to the wall with nails or screws, but I would recommend using clips like the ones available here...

    A couple of rules to follow...
    The board should be visible by (nearly) everyone in the shop. At a quick glance, probably when you're on the phone with a client who wants to know how soon they can have it, you can see how busy you are and whether you can meet the client's deadline.

    Nothing gets put on the board unless there is an invoice associated with the project.

    Jobs are scheduled by their importance (due date) and/or the amount of time required to complete the job. If it's a quick vinyl job that should take about an hour, you can schedule it in the next available time slot under the due date. If it's a more complex project that may take several days, it gets placed on the board allowing for enough production time to meet the clients deadline.

    The most important part of this (or any) system is to insure you have accurate information on your work order and you must use and maintain it, at least, daily.

    The benefit if this type of system is, at a quick glance, you can see how much work you have in-house; you can review multiple work orders and schedule production to save time by designing, cutting vinyl and/or substrates for multiple jobs with the same materials/colors at the same time. It also gives you the opportunity to check inventory and make sure you have enough product in stock to complete the job.


    Attached Files:

  4. Jillbeans

    Jillbeans Major Contributor

    Dec 24, 2003
    Butler, PA
    Here's mine, just a redneck one made from a scrap of dry-erase.
    My only problem is forgetting to put jobs on it.

    Attached Files:

  5. adamfilip

    adamfilip Member

    Apr 28, 2009
    if you have one client with many items (some due at different times) do you create separate tickets or bundle all in one?
  6. Craig Sjoquist

    Craig Sjoquist Major Contributor

    Jun 18, 2004
    Each sale is treated separate..invoiced separate... even tho due dates are ahead of others

    Priority's of need vs cash paid
  7. WB

    WB Active Member

    Feb 9, 2006
    I've tried and gone through 5-6 different boards, Dry erase/ magnetic, velro.. Rigth now we're using a Excel spread sheet that can be shared, so everyone can make changes. We have 38 jobs on our joblist rigth now and trying to squeeze all of them on a board just doesn't work and is time consuming.. I suggest try to make it digital if at all possible.. Seems to be working great for us. Job list gets updated everyday and every morning I print off a new list and I know what needs to be done and what coming down the line.
  8. signgal

    signgal Very Active Member

    Dec 29, 2009
    Our Job Board

    Here's ours... we use numbered boxes to keep all the paperwork in and the board's numbered to 30. Gah! I miss the days when there weren't enough boxes.

    It's on clear acrylic, vinyl applied on second surface and we use a wax pencil to write in info. We bought a roll of striping for the stripes. (right hand side is for estimates)

    Anyway, I'm proud to say, several of our customers have paid us to make them ones just like it.

    i can provide the file if you like.

    Attached Files:

  9. Signs Express

    Signs Express Member

    Dec 19, 2008
    Franklin, NC
    Here's ours... White painted, thin gauge piece of steel with magnets to hold job sheets. Left side is the current days projects. Right side has what's coming the rest of the week.

    Attached Files:


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