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Is there a good app for sign-makers workflow?

Discussion in 'General Chit-Chat' started by depps74, Aug 30, 2018.

  1. depps74

    depps74 Member

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    My business had a growth spurt recently, so I started researching productivity and workflow apps for my employees to stay on track and up to date with all the different stages each sign is in. I've looked into apps like Monday, Basecamp and Slack, but none of them really save time because they are not really geared towards fabrication. I've been using a homemade method of indexing proofs as to their status and that seems to work fine, but its certainly not perfect.

    I recall seeing a sign-makers app, but can not remember what it was called.
     
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  2. Renato Pinto

    Renato Pinto Graphics Manager

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    We've started using Trello. Look into that!
     
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    • Agree Agree x 1
  3. clarizeyale

    clarizeyale Member

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    there is asana.. not my favorite but it works for now.

    I don't like how basecamp works EXCEPT for their calendar (but I feel like this can be replicated with google cal)

    I wish basecamp and asana had a baby cuz I like the look and feel of the list of tasks that asana offers but I don't like their calendar..

    Slack is more for communicating with diff teams/workspaces... we also use slack with select clients to communicate and send jobs, etc.
     
  4. rjssigns

    rjssigns Major Contributor

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    If you have specific work cells you could use a basic job ticket system. At my former job the office would generate job tickets with all the specs. Along with this came the pull sheets for raw materials and stock parts. Job tickets were placed in wall hanging metal files according to priority.
    Sign off sheets for competed tasks were inside the job jacket. Product moved from cell to cell until it was shipped.

    There's a bit more to it, but you get the picture.
     
  5. clarizeyale

    clarizeyale Member

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    I wish my work operated like this. I tried to come up with a whole system but it's literally super difficult to get everyone going on it... I'm not even the boss :( there are other factors to this tooooo but oh well.
     
  6. James Burke

    James Burke Being a grandpa is more fun than working

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    We've been using WorkflowMax since June. I wish I had it ten years ago.

    If you have your phone, you have your entire office in the palm of your hand. 30 day free trial requires no credit card to try it out.

    https://www.workflowmax.com/
     
  7. Kat Gilland

    Kat Gilland New Member

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    It's working well for me. I have setup columns for where a particular job is in the process and can easily drag it back and forth. Each job has it's own file/card and can have images, all kinds of files, notes and tags all over it.
     
  8. ColorCrest

    ColorCrest Active Member

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    What do you normally pay (or expect to pay) for such apps? There are many choices out there.
     
  9. ThatGuy

    ThatGuy Member

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    We have tried them ALL. Spent a small fortune on software & cloud based services. The best & cheapest (free) has been Trello. You can customize it the way you need & adjust on the fly. I will never try another.
     
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  10. AKwrapguy

    AKwrapguy Active Member

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    We still have hand written work orders....
     
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  11. Todd Wigington

    Todd Wigington Old Sign and Tech guy!

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    I was in the software industry for 12 years developing a Printshop Management Software called PrintSmith from 88' and 2000 until I opened my own sign shop. My software didn't even work as good Signvox. (www.signvox.com) So I've worked with them since the beginning and it is awesome!
     
  12. crystalcoastgraphics

    crystalcoastgraphics Member

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    Another +1 for Trello. I think it is about the best thing organization wise we have ever implemented for both my company and myself personally. And it’s free.
     
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  13. Trello.
     
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  14. jimbug72

    jimbug72 Member

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    +1 for Trello.

    We have hand written work order sheets that we fill out when the order is taken with areas for drawings etc. From there we make a Trello card for the job, snap a picture of the work order sheet and attach it along with any other relevant drawing/pics/notes for the job then send the card to the appropriate work station. The initial work order sheet then goes into the filing cabinet for work in progress then gets stapled to the printed invoice and filed away in the client's folder when the order is paid/complete.

    This way all paper work is centrally located and no one has 50 pieces of paper moving across their desk all day long, getting lost/shuffled/damaged.
     
  15. Chriswagner92

    Chriswagner92 Member

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    I am starting to become a fan of Airtable. Slack still sucks, but airtable does what i need to for both inventory and tasks and whatnot.
     
  16. clarizeyale

    clarizeyale Member

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    may I ask, who on the team(s) uses these programs? My problem is getting people to use the apps/workflow programs. it's easy for me to adapt but for the rest of the shop, it becomes a challenge or only minimal to no usage is my result :(

    we're a small shop of 6 people that handles a handful of jobs at a time and it would be nice to be organized more efficiently.... we consist of owner, admin/layout person, production manager, production people, and installers.
     
    • Like Like x 1
  17. ColorCrest

    ColorCrest Active Member

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    I hope anyone can imagine how to use this very common job board layout whether it's made of software or hardware.
     

    Attached Files:

  18. crystalcoastgraphics

    crystalcoastgraphics Member

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    With trello, everyone on the staff uses it. Different boards for different departments. Most all communication can go right on each card so it stays with the job. Notifications can be turned on so you know when something if added to a card you are working on. If you decide to implement it, just make sure they know that this is what we are using going forward. Tell the employees why, and that it will be more efficient once we get through the learning curve. Took my guys about 1-2 weeks to get a good grasp of it and now everyone loves it
     
    • Like Like x 1
  19. ColorCrest

    ColorCrest Active Member

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    I’m happy for all those who find something like Trello or kanban works for them as a job board but I’m also happy for all those who find a butter knife works for them as a screwdriver.
     
  20. clarizeyale

    clarizeyale Member

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    you have yet to actually share what you use so your sarcasm is not so appreciated.

    My problem is people failing to stick with apps/programs that we use and making it a real part of our own workflow.
     
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