Gino Thank you for your questions. The quick answer is to deliberately decide to listen intently. That sounds easy but seldom is easy. Clearing your mind to fully listen is no easy task, especially in a busy sign shop. Yet, it can be done if you are properly prepared.
So, what I am focusing on is preparing to listen, much as you prepare your tools and work area to start a sign making project.
Often, your listening prep time is measured in seconds. So yes, there are "routines" to "rehearse."
The best test to see if you are listening is to ask the speaker for their permission to summarize back to them what you are hearing. "Let me see if understand. Okay?" Hold on to that for a second. One of the best things to say before that is, "I am interested. Is there more you would like me to know?" Keep asking that kind of question until you sense the other person has dug deep into their thinking. Yes, it may take a few minutes to get to that level. Is it worth it? Bonus. It builds trust and rapport. It establishes a connection like nothing else can do. Plus, great listening is a gift that has become very rare.
Then again, when you summarize, don't be surprised to hear, "Where in the world did you get that from. That is not what I am trying to say."
On the topic of "becoming bored," as your listening improves, you will be better able to discern if and when the conversation needs to pivot. Sometimes there are tiny nuggets of pure gold buried in the conversation. With better listening, you can politely interrupt and pivot to that nugget. Then, sometimes it is best just to hold up your hand as a stop sign. Better listening works well on both great conversations and not so great.
More on "asking questions along the way." It is too easy to slant your question in the way that you want it answered. To avoid the slanted question, I partner with sign makers to develop their own unbiased questions. Then we practice, rehearse them. Yes, I charge $49. Guaranteed results or no charge. And that is for as many sessions as it takes to help you become quite comfortable with better listening.
Old habits are not one bit easy to change. Indeed, you started listening before you were born. Furthermore, there are no classes in school on listening skills.
As I see it, sign makers with better listening skills will have a greater market share.
Well, Gino, I hope I answered your questions. Check it. Let me see if I understand, okay?